If you’re looking for the ideal venue for people to share information, why not do it in a place where people can also find inspiration. With over 37,000 square feet of exhibition space, Monona Terrace offers the ideal setting to create memorable connections and establish mutually beneficial relationships. You’ll find world-class amenities and services – all designed to turn an ordinary trade show or exhibit into an extraordinary event.

Exhibitor Guidelines

Below are some general guidlines for exhibits. Please contacty your Event Coordinator for a complete list.

Exhibit booths and other structures must not have a roof, ceiling or other enclosure that would prevent the sprinkler system from protecting the booth area. All decorative materials must be made from a nonflammable material or treated and maintained in flame-retardant condition. Aisles and exits must be kept clean, clear of obstructions, maintaining an aisle width of at least 10 feet at all times.

The floor load capacity on the exhibit hall floor is 250 pounds per square inch.

Literature must be limited to a one-day supply. Reserve supplies must be kept in closed containers and stored in a neat and orderly manner in an approved location. Empty cardboard boxes cannot be stored in or behind the booth area.

Electric installations must be in conformance with the Uniform Building Code. All extension cords must have grounded plugs.

Any candles that are lit within the facility must have all sides of the flame enclosed by a non-flammable cover, i.e, glass or metal.

Forklifts are not allowed in the Ballroom and Hall of Ideas. Electric power is limited for exhibits in these areas.

Hazardous materials, flammable/combustible liquids and compressed flammable gases are prohibited inside the building. Hazardous materials are any substances or materials which have been determined by any state, federal or local government authority to be capable of posing risk or injury to health, safety or property. Hazardous materials include but are not limited to, pesticides, acids, alkalis, poisons, corrosives, toxins, pool chemicals and aerosols. Only empty containers can be used for display.

Exhibitors must have prior written approval by the Event Coordinator before affixing any signage or decorations on ceilings, floors, walls, painted surfaces, fabric or lecterns. Glitter, decals, gum, confetti and stickers may not be distributed or affixed inside the facility or near the exterior. Helium balloons are allowed only when they are securely anchored to exhibits. Helium balloons may not be given away or sold. A balloon removal fee will be assessed according to Rates and Fees Schedule.

Utilities & Equipment

All utilities will be provided by Monona Terrace

Electric installations are to be completed by qualified Monona Terrace electricians. Your Event Coordinator can provide you with a Utility Service Order form for you to provide to your exhibitors.

Food and Beverage Sampling

An exhibitor may dispense or serve a free sample of a food product, non-alcoholic beverage, or other type of product provided the product is one that is made or sold in the regular course of business by the exhibitor. In the event an exhibitor wishes to dispense alcoholic beverages, special conditions apply and arrangements must be made in advance with Monona Catering. Exhibitors authorized to offer sample food and beverage product must sign a hold-harmless agreement. For more information, visit the catering section of this web site.

Vehicle Displays

Obtain authorization from your Event Coordinator to drive vehicles onto the exhibit hall floors during move-in and move-out. Unless vehicles are an integral part of the display, they must be removed after unloading or loading. You are responsible for any floor damage caused by spillage of fuels, oils or similar substances. Displayed motorized vehicles must comply with the rules and regulations outlined by Monona Terrace and the Fire Marshal.

Move-In / Move-Out

Move-in and move-out procedures and logistics will be arranged for each event with your Event Coordinator. Additional charges may be incurred if your move-in begins before or your move-out extends past the contracted event time. Any outside contracted services must adhere to event contract times.

Shipping

We cannot accept freight shipment for events with a convention service contractor. Freight should be consigned through your service contractor or exhibitor’s shipping company. Deliveries may be received at Monona Terrace no earlier than the first move-in day listed on your contract. The service contractor or show management must be present to accept freight deliveries.

Outgoing shipments must be arranged by you with the carrier of your choice.

Loading Docks

Your service contractor is responsible for cleaning the loading dock areas of all excessive trash, debris, pallets, skids and equipment related to your event. Failure to do so may result in additional charges for the costs of cleaning the dock area.

Storage

Monona Terrace has limited storage capabilities. Your service contractor can assist you and individual exhibitors with bulk crate storage. Movement of crates is the responsibility of your service contractor.

Service Contractors

You are welcome to work with the service contractor of your choice.